In the following, you will find a list of frequently asked questions. We were trying to give short answers to highlight the key aspects that would be relevant for a potential proposer. If you have further questions, please feel free to contact us!
For technical questions regarding FIWARE, FIspace and the FIWARE Lab please have also a look at www.fiware-agrifood-faq.org.
First of all this is an exception and you need to provide a solid explanation, why you want to use this exception rule. Therefore it is highly recommended that you contact us (FInish-Business@FInish-Project.eu) to ensure your case is eligible. The exception rule is for cases, where your software solution addresses a large number of end-users, mainly end-consumers, at low costs. Therefore it is impossible to identify a single business partner able or willing to provide an in-kind contribution that could comply to the 5:1 principle. In such a case you need to provide, additional to the solid explanation, at least 5 to 10 signed Letters of Intent for Exceptional Cases of business partners, stakeholders or end-users that are willing to work as beta testers and support your requirement analysis.
If your solution addresses stakeholders in the supply chain, for example growers or retailers, this rule doesn’t apply for you. For further details please look also at chapter 3.2.3 of the Open Call document.
Yes, FInish also considers wine, beer and similar beverages as perishable food. Therefore if you are developing an innovative application for them, you are eligible to apply for funding.
Software applications that are building upon the FIWARE technology and/or the FIspace platform. The Apps shall provide an added value for collaborating actors in supply chains handling perishable food and flowers from farmers to consumers and all intermediates. If you have a great idea to support a specific topic in that area you found the right project and we are looking forward to receive your proposal soon.
Yes, FIspace is based on several FIWARE Generic Enablers, including:
- Marketplace – SAP RI
- Repository – SAP RI
- Revenue Settlement and Sharing System
- Store – Wstore
- Application Mashup – Wirecloud
- Access Control – THA Implementation
So if you use FIspace, you will indirectly also use these FIWARE enablers. Additional to the directly used GEs you can select the abovementioned GEs in section 5.3.3 FIWARE Technology and enablers. If you use the Business Collaboration module of FIspace you can further select the Complex Event Processing (CEP) – IBM Proactive Technology Online (Proton) GE.
In section 5.4 FIWARE Adoption and Acceleration please select and describe only the usage of those GEs you are going to use DIRECTLY.
Apps that don’t utilize the FIWARE technology and/or the FIspace platform will not be funded. Also Apps that are not related to the food & flowers domain or that are not dealing with supply chain or business collaboration issues will not be supported. This means that Apps that, for example, focus just on isolated production activities (including farming, processing, manufacturing) are out of scope.
Around 50 Apps – this will vary, due to the complexity and costs of Apps proposed.
As long as it addresses topics in relation to perishable food and flowers supply chains as well as the accompanying service sectors (e.g. logistics for perishable foods/flowers) we are searching for ideas that create a value for the businesses.
Small, medium and micro enterprises established in the EU and associated countries (see also section 3.2 of the Guide for Applicants for a detailed answer).
You can reuse FIWARE results and specifically the FIspace platform that reduces your development efforts when aiming at the realisation of Internet based solutions for B2B collaboration. You can benefit from features other Apps are providing, while coupling them via the FIspace platform. Furthermore, participating in the ecosystem of the Future Internet initiative including the App market-place of FIspace might open new markets for your app. On top of that, the funding will minimise your financial risk and the development results remain your intellectual property.
Prepare a proposal, explaining the technical context, the business value and the project planning. Finally, you need to submit it until the call deadline via the FInish portal (look at the Open Call page).
Your project plan has to follow the Guide for Applicants. It is crucial that you are defining a clear schedule and the results that will be elaborated. Please make sure, that the FInish accelerator will be able to test and validate, if the proposed functionalities/features of your App are satisfactory implemented. This planning and the related list of working results/deliverables as well as a documentation of developed results will be the main references for reviews and deciding on the reimbursement of costs.
There are several contact points of the FInish accelerator, located in Belgium, Germany, Hungary, Italy, The Netherlands and Turkey. You can contact any of them as it seems suitable for you. They are able to response in their local language and in English. Please have a look at our contact page.
After the evaluation and selection has ended, either in Spring 2014 (Open Call 1) or in Summer/Autumn 2014 (Open Call 2). Generally, you are defining your individual project plan in your proposal. The project plan defines a start and an end-date for your project, which can be chosen freely in a time span of 8 weeks after the signature of the sub-grant agreement with the Finish accelerator. The latest end-date is June 2016.
We are generally expecting that one SME is asking for a sub-grant. However, this SME could cooperate with other developers. These development partners should be described in the proposal and they must meet the same criteria as the proposer, which means that the must also be SMEs in Europe or an asso-ciated country. Furthermore, they should directly carry out work under the coordination of the proposing SME (see also the question below on eligible costs).
Moreover, the SME needs to collaborate with a business partner that would represent e.g. the business end-user, business service provider and/or product owner. The business partner needs not to be an SME. To assure a commitment, the business partner would need to sign a letter of intent of its willingness to contribute. Please also reference section 3.2.3 in the Guide for Applicants for further detail.
As long as your organisation fulfils the SME criteria and you are developing the envisaged App with your employed personnel, also research related organisations could apply, to e.g. preparing a spin-off.
No. Only efforts for developing a new App will be reimbursed. Of course you can develop on top of existing components/modules – this additional development could be reimbursed.
Sure you can. However, any dissemination action needs to state that the research and work leading to the results has received a sub-grant from the European Union Seventh Framework Programme (FP7/2007-2013) under grant agreement n° 632 857.
There will be a series of European events for disseminating all applications from all accelerators in the next two years. As a minimum requirement, we expect that you will present your application in one of those main events and one Finish specific event during the accelerator runtime. If you want to use other trade fairs we appreciate. However, from a formal point of view, you need to explain the expected costs as well as to detail the planned dissemination action and the importance/added value of doing so.
“General networking activities” by e.g. visiting workshops, trade fairs and/or conferences cannot be con-sidered as eligible. It is expected to have at least an explicit presentation of your App and a clear relation to the Future Internet programme.
Yes you can submit a proposal to different FIWARE accelerators, if it seems to fit with the addressed objectives of the accelerators. However, the same application must not be submitted to more than 3 FIWARE Accelerators. On top of that, the applicant needs to state that in the case of being accepted for funding by one of the FIWARE Accelerators, he/she will immediately notify the other Accelerators with whom it applied with the same proposal. On top of that, the applicant needs to state that he/she will NOT accept any funding or financing aid of more than one FIWARE Acceleratorfor the same proposal.
This shall assure that effort can only be reimbursed once. The submitted applications to the 16 accelerators will also be cross checked to identify any redundant proposals.
Sure. As long as you are proposing different Apps this would be eligible.
Within FInish, we will limit the funding for one SME to 150 kEuro. This limit is independent of the number of Apps proposed. As an example, in FInish, a proposer could ask for 2 Apps each developed with the help of a grant of 75 kEuro.
Proposals should be submitted in ENGLISH.
The short presentation of your organisation shall outline your key competencies and previous experience with respect to relevant implementations, projects and or products. Moreover, you need to provide short CVs of those individuals that will mainly work in your project – please do not put CVs of individuals that are finally not working or just with a minor role in your proposed work. Those CVs (approx. 3-5 lines of text) shall reflect their education and previous experiences that is relevant for the work proposed.
External evaluators will assess the proposals based on predefined evaluation criteria (see section 3.4 in the Open Call document). Based on the evaluation results, proposals will be ranked and funded as long as funding is available and the quality of the proposals is above the defined thresholds.
You will be informed by the FInish accelerator and need to sign a sub-grant agreement. The terms and conditions are based on the rules of the Future Internet programme rules and conditions, are not negotiable and need to be signed before starting the realisation of the proposed software application. As soon as this agreement is signed you can start your work, based on your proposal that will be used as an annex to the sub-grant agreement, detailing the technology dimension, business value and project planning.
You shall use results of the Future Internet programme that were developed before. The basic intention is to test, improve and promote the wide uptake of those results to achieve a critical mass of commercial adoption. In the FInish accelerator we are furthermore promoting the use of the FIspace platform, which is one of the FIWARE technologies. Moreover, there is the FIWARE catalogue that offers additional software (http://catalogue.fi-ware.org/).
For being eligible to ask for a sub-grant you need to use FIWARE results. Without this usage your pro-posal cannot be considered for funding.
The FInish accelerator will provide some mentoring, helping you in the access to the FIWARE resources as well as supporting the business dimension and refinement of business models. Moreover, there will be communication channels to a larger target audience of potential customers.
The FIspace platform is still under development. First non-public releases for integration and experimentation are continuously released within the FIspace consortium.
The first public release will be available from November/December 2014. This release will offer a sub-set of the envisaged features and represents a beta version for first experimentation purposes.
The beta version will be further extended and FIspace is planning to offer at least in Spring 2015 an up-dated platform instance that can be used as experimentation environment for App developers. It shall be provided as the FIspace Lab, and successful applicants will be enabled to develop and test their Apps accordingly.
Main entry point for further information about FIspace is the following website: http://www.fispace.eu/getting_started.html
Proposer can use the FInish Open Call text and the guide for applicants. Moreover, there are diverse FIWARE resources explaining the technical dimension of the programme.
After the closure of each call, the FInish accelerator will evaluate the proposals with the help of external ex-perts. Finally, the proposals will be ranked and the sub-grant agreement (i.e. contract) needs to be signed by the FInish accelerator and the proposer. All this might require some 8-12 weeks. This means that you could start in Spring 2015 to develop an app, if you submit a proposal for the first open call.
You have to present your work results, the developed app, and a related documentation. The documentation has to clearly list the delivered features in relation to your proposal that becomes the annex to the contract. The App needs to be delivered in a way, that the FInish accelerator is able to test the developed features. If there is a need to present your source code for review the FInish accelerator will not disclose any intellectual property as far as required by your organisation.
Only costs generated during the lifetime of the project can be eligible. Generally, costs must be actually incurred (actual costs). That means that they must be real and not estimated, budgeted or imputed. Only costs generated during the lifetime of the project can be eligible.
Costs must be determined in accordance with the usual accounting and management principles and practices of the beneficiary. The accounting procedures used in the recording of costs and receipts shall respect the accounting rules of the State in which the beneficiary is established. The beneficiary’s internal accounting and auditing procedures must permit direct reconciliation of the costs and receipts declared in respect of the project with the corresponding financial documents.
Cost must be used for the sole purpose of achieving the objectives of the project and its expected results, in a manner consistent with the principles of economy, efficiency and effectiveness. Finally the costs must be indicated in the proposal and finally the technical annex to the sub-grant agreement.
Moreover, personnel costs are only the costs of the actual hours worked by the persons directly carrying out work under the project and shall reflect the total remuneration: salaries plus social security charges (holiday pay, pension contribution, health insurance, etc.) and other statutory costs included in the remuneration. Such persons must:
- be directly hired by the participant in accordance with its national legislation,
- be working under the sole technical supervision and responsibility of the latter, and
- be remunerated in accordance with the normal practices of the participant.
A subcontractor (i.e. a third party which has entered into an agreement on business conditions with your organisation) is not considered eligible for realising your planned work. Since a subcontractor that would carry out part of the work of the project would work without the direct supervision of your organisation and without a relationship of subordination.
However, a small travel budget and dissemination material in order to present your project in the FIWARE events and FInish accelerator related activities would be eligible.
We would not recommend to plan for equipment, since assuming a relatively short time period of the project, the time for depreciation would be expected too long. However, if you see an explicit need, please explain at sufficient detail in your proposal how the depreciation costs are accounted for enabling the external evaluators to assess the eligibility.
The following costs shall be considered as non-eligible and may not be charged to the project:
- identifiable indirect taxes including value added tax,
- interest owed,
- provisions for possible future losses or charges,
- exchange losses, cost related to return on capital,
- costs declared or incurred, or reimbursed in respect of another project of the Union or of Euratom,
- debt and debt service charges, excessive or reckless expenditure.
When planning your project and the related development efforts for realising the app, you can calculate with 100% reimbursement of person efforts (i.e. developer related actual salary plus employers share). On top of the personnel costs you can add some 7% of overhead that would also be reimbursed. Travel costs could be reimbursed if they are directly required for being able to realise the App development (e.g. travels to your business partner for requirements analysis, prototyping, test, validation, integration of the App under development). Also travels for dissemination and preparing exploitation of the App could be reimbursed. However, you would need to be prepared to explain the purpose and results. You could also ask for some consumables (e.g. printing of flyers that are presenting the App). We would not recommend to plan for equipment, since assuming a relatively short time period of the project, the time for depreciation would be expected too long. However, if you see an explicit need, please explain at sufficient detail in your proposal for enabling the external evaluators to assess the eligibility.
Yes please. Generally, a small travel budget and dissemination materials shall be taken into account for being able to present your results in FIWARE related activities. In accordance to your proposed project, you could also plan for required travels as well as for the dissemination and preparation of App exploitation after your project ends. Moreover, we will also invite selected App developers to larger events for being able to disseminate to a large target audience.
It is neither explicitly planned, nor predefined, but the European Commission may, at any time during the implementation of the project and up to five years after the end of the project, ask for financial audits or technical audit/review to be carried out, by external auditors/ experts, or by the Commission services themselves including OLAF. You need to keep your contractual documents and documentation of results elaborated at the defined milestones and specifically those main milestones that served for the review of being able to decide on the reimbursement of costs.
You will get the possibility to extend your project up to 3 month extra time without additional funding, if the new end of the project is not later than June 2016. You will have to apply for this extra time and explain the reasons that led to the delay. We will decide in each case individually.
You can initiate the review procedure of the FInish accelerator earlier and update your planning for post project activities. However, due to aspects of efficiency within the overall accelerator, the review might not take place immediately, but tries to group reviews of several accomplished projects. However, you would be informed accordingly.
If you need clarification about some technical or administrative aspects of the open call, you can request for it by sending an email to:
- FInish-Business@FInish-Project.eu – questions with respect to the business domain of perishable food and flowers,
- FInish-Technology@FInish-Project.eu – questions with respect to the addressed technologies
- FInish-Info@FInish-Project.eu for general questions about the FInish accelerator
- or have a look at our contact page
Then, the accelerator will contact you to provide those clarifications or any documents that may support the response.